Revision submission details

Note: the templates for revisions are different from the original templates. Please download the appropriate template here and update your submission as required.

Full paper revision template (Word doc)
Concise paper revision template (Word doc)

• To ensure a balanced and varied programme, any individual can only be the first author of one accepted (Full or Concise) paper. However, there is no limit on the number of times an individual can appear as an author.
• Contributions of other formats (i.e., poster, sharing practice, workshop) do not count towards the limit of one first authorship for papers.
• Both Full and Concise papers are eligible for the ascilite Outstanding Paper awards.
• Poster Awards will recognise the best poster displays.
• File size for any single submission must not exceed 2 MB.

All updates and revisions to full and concise papers must be submitted via http://ascilite2014.otago.ac.nz/ocs on or before 17th September and should follow the guidelines provided in the full and concise paper templates.

All updates and revisions to abstracts for accepted posters and sharing practice sessions must be submitted via http://ascilite2014.otago.ac.nz/ocs on or before 17th September and should not exceed 150 words.

Further details regarding the format for posters and conference presentations will be available soon.

Please email ascilite.submissions@otago.ac.nz if you have any questions regarding the final submission process.

Presenter guidelines

Thank you for your submissions to ascilite2014. We are looking forward to welcoming you all to Dunedin very soon.

• Full papers are allocated a total of 25 minutes, and we recommend 20 minutes for the presentation and 5 minutes for discussion.
• Concise papers are allocated a total of 15 minutes and we recommend 10 minutes for the presentation plus at least 5 minutes for discussion.
• Sharing practice presentations are allocated a total of 25 minutes.

The session chairperson will introduce you and also agree with you and other presenters in your session the most appropriate format for taking questions. We will keep STRICTLY to time and you will be given notice at 3 minutes and 1 minute before your scheduled time is up.

Please read the following guidelines carefully. They are designed to ensure that your presentation runs as smoothly as possible:

If you have not already done so, please do ensure that you register to attend ascilite2014. We cannot guarantee that your paper will appear in the published proceedings if you do not register to attend the conference.

You can register for ascilite2014 here: http://ascilite2014.otago.ac.nz/register.
The draft programme is now available on the website here: http://ascilite2014.otago.ac.nz/preliminary-programme.

Please do check the programme ahead of time to ensure that you know when and where you are scheduled to give your presentation. If for any reason you are unable to present at your allocated time please email ascilite.submissions@otago.ac.nz before the conference or notify the registration desk staff during the conference.

We recommend visiting the room in which you will be presenting, either before the first morning sessions or during the tea or lunchtime breaks, to familiarise yourself with the presentation equipment and to check that your presentation is correctly loaded.

Details about presentation standard presentation facilites at the conference venue are here: http://www.otago.ac.nz/its/services/teaching/otago029063.html.

The lecture theatre and all 6 seminar rooms will be utilised for ascilite2014.

Uploading your presentation files
There are several options for accessing your digital presentation file/s in the presentation venue.

1. If you would like to upload your presentation before the conference starts we recommend that you upload to your own personal webspace (for example, Box, DropBox etc) and access the link via the Internet from the venue. If you choose this option we strongly recommend that you still bring along a copy on a usb device as well.
2. After you arrive at the conference you can take your presentation on a USB memory stick to the tech support desk which is next to the main registration desk in the St David Foyer. The support desk staff will check which room your presentation is in and will upload your presentation to the appropriate session room. Please be aware that all seminar rooms are set up by default to use the Windows PC. If you wish to use a Macintosh desktop you must notify the tech support desk. We strongly recommend that you still bring your presentation along on a memory stick as well just in case there are any last minute changes to venues.
3. You can bring your own laptop computer to the venue and connect it to the data projector – if you require specific AV connectors please ensure that you bring these with you.
4. You can simply come along to the venue before your presentation and upload your presentation file to the venue computer using a USB memory stick.

Staff will be on hand in all the presentation rooms to assist you to access and check your presentations.
If you have any non-standard requirements please let us know ahead of time by emailing ascilite.submissions@otago.ac.nz (subject TECHSUPPORT).

If you would like to provide a link to your presentation files for conference delegates to be listed on the final website programme please email the link to ascilite.submissions@otago.ac.nz (subject PRESENTATION_FILES).

Sharing practice only:If there is any change to the technical requirements you specified in your sharing practice submission please let us know as soon as possible by email to ascilite.submissions@otago.ac.nz (subject SPSUPPORT).

Poster guidelines

The poster session is scheduled as the final session on the first day of ascilite2014, Monday 24th November. The draft programme is available here: http://ascilite2014.otago.ac.nz/preliminary-programme/.

Delegates must bring a hard copy of their poster for display in the poster session. Posters will be displayed in the main foyer and atrium area of the St David complex and we recommend leaving your poster up for the duration of the conference. Delegates will be having tea and lunch breaks close to this area so this is a great opportunity to share your work with colleagues.

Posters for display on posterboards should be:
A1 and may be portrait or landscape format.
OR
A0 in portrait format only.

Velcro dots are available from the main registration desk for you to mount your poster from Sunday onwards – feel free to use your own as well. You should mount your poster on the board with your poster number.

Please ensure that your poster is mounted on the correct board ready for the Monday afternoon poster session which starts at 4:30.

Staff will be on hand in the foyer and atrium areas to assist with mounting posters during Sunday 23rd and Monday 24th. If you have any questions, concerns or requests on the day, do check with them.

If you would like to make your poster available in digital form during the conference and from the conference website, please upload it to your own cloud-based storage service (e.g. Box or DropBox) and email a link to the poster (subject POSTERLINK).